Haxey Parish Walkers are Welcome organisation

With the strong support of the Haxey Parish Council and North Lincolnshire County Council we set up this group as part of the national initiative, Walkers are Welcome. More information on this national organisation can be found here at www.walkersarewelcome.org.uk

The purposes of our group are several and not limited to these:

  • To promote walking as a healthy and entertaining activity for our local residents and for visitors.
  • To identify repairs and improvements to be made to our network of footpaths.
  • To support local businesses by attracting visitors to the area.

In order to do these things we need as much support as we can get and a group of members, either individuals or organisations, who will undertake the work needed. The tasks are not especially time consuming or onerous but you may be able to get some sense of that from the constitution below.

As you will see from the constitution we hold at least four meetings each year. The notes from the last general / committee meeting and the date of the next (with agenda within 10 days of the meeting) are here.

Notes from the last Annual General meeting and the agenda of the next (January 16th 2019) are on this page, below the Constitution

Constitution of Haxey Parish Walkers are Welcome adopted in the general meeting on 18th January 2018

AIMS
1. The overall aim of Haxey WaW will be to promote Haxey Parish for the purpose of recreational walking for the benefit of local residents, visitors and the tourism economy of the Isle of Axholme
2. Haxey WaW will only take responsibility for monitoring rights of way within the Haxey Parish boundary.
3. Haxey WaW will work to improve access for all for the purpose of the enjoyment of our local countryside and facilities.
4. Haxey WaW will be responsible for ensuring that Haxey Parish continues to meet the criteria set nationally for “Walkers are Welcome” status.
5. We will seek to promote the maintainance and improvement of facilities for walkers through Haxey Parish Council, North Lincolnshire County Council or other agecies as appropriate.
6. We will publicise the local Haxey walks and the National Network together with local facilities for walkers.
7. We will encourage other towns and villages to become accredited in particular those in our local area.
8. We will engage with the community, businesses, relevant groups and local authorities to support these aims.

MEMBERSHIP
1. Membership shall be open to any individual, business or interested parties that share aims and objectives. Physical or mental disability will be no barrier to membership.
2. We will keep a register of contact information, in particular e-mail addresses of members and interested parties for the purpose of circulating minutes, notices and newsletters. This will be available to Committee members for Haxey WaW purposes only.

INCOME AND PROPERTY
1. Haxey WaW shall be operated as a not-for-profit organisation. We may organise events and activities and we will set out to raise funds in order to further the objects to support the aims above.
2. All the resources of Haxey WaW shall be applied solely towards the promotion of the aims and objectives

COMMITTEE
Haxey WaW will be managed by a committee to be appointed annually in November which will consist of anybody supporting our aims and objectives to a normal maximum of eight people. If more than eight people wish to serve then election will be through a vote of the members. The number of votes for each member will be decided at the AGM normally equal to the number of committee places available.
The Officers of the Committee shall be :-
The Chair
The Vice Chair
The Honorary Treasurer
The Honorary Secretary
•The Committee shall have the power to co-opt additional members onto the Committee with the approval of a two-thirds majority of the Committee. This may be a temporary measure for special events or to bolster the committee numbers.
•It is considered beneficial to include at least one representative of Haxey Parish Council on the Committee.
•The Committee shall decide how roles and duties shall be shared to meet our aims and objectives.
•Haxey WaW Committee shall meet a minimum of four times per year including the AGM.
•The committee will be quorate if at least three members are present, including either the chair or vice chair.
•Haxey WaW will endeavour to hold their AGM in November with at least 14 days notice to the membership. The purposes of this meeting are:
a) to receive and adopt the audited accounts for the financial year ended on the previous 31st December.
b) to receive and adopt the report of the Chair on the work of the Steering Group for the previous year, and to receive an outline of the anticipated activities for the forthcoming year,
c) to appoint auditors, and
d) to transact such other business as may properly be brought before it.
•Any four members of the Committee may call an extraordinary meeting of Haxey WaW.

FINANCE and ACCOUNTS
1. Haxey WaW financial year shall commence 1 January and run to 31 December.
2. The Treasurer shall keep proper financial records and shall report at each committee meeting and at the AGM.
3. Accounts shall be subject to independent financial review at the end of the financial year.
4. All money received shall be paid into a bank account in the name of Haxey WaW.
5. Cheques shall be signed and BACS transfers approved by two members of the Committee who are not related.

AMENDMENTS
1. This constitution may be amended in accordance with the approval of a two-thirds majority of the full Committee providing it does not contravene National Network criteria.
2. The proposal of any amendment must be circulated to the whole membership with the appropriate Committee agenda with one week’s notice.

DISSOLUTION
1. The committee may dissolve Haxey WaW with a two-thirds majority of all the members.
2. Any assets left after satisfaction of all debts and liabilities shall be applied to purposes in keeping with the objects of WaW.
3. All books and documents of WaW shall be placed with such a person or organisation for safe keeping as the meeting shall decide.

DATE OF CONSTITUTION ADOPTION Thursday 18 January 2018
Signatures of the committee officers present:

Meeting information and decision notes last Annual General Meeting

First meeting of Haxey Parish - Walkers are Welcome at 7.00pm on 18 January 2018

In Attendance  John Smedley, Roger Linsell, Janet Linsell, Peter

Lindley, Carol Lindley, Michelle Peake, Peter Smith, Janet Smith, John

Hinchliffe, Colin Matthias, Michael Stringer, Kathleen Stringer,

Laura Higgins- North Lincolnshire Council

A constitution was adopted (copy attached) with minor changes from the draft; inserting the names of our local councils where appropriate.

Six committee members were proposed and accepted, these were:

 Chair John Smedley

Vice chair Peter Smith

Secretary Roger Linsell

Treasurer Alyson Linnegar

Committee member Michelle Peake

Committee member Janet Smith

There is space for a further two members of the committee.

Organised walks

  • Laura Higgins the Landscape Partnership Archeology and Heritage Officer spoke to the meeting about links to their organisation. They promote access to the environment with accent on the archeology and history of the area. She explained that it would be very possible to run a “themed walk” with input from her organisation and that there was a possibility of access to small funds to support our aims.
  • The meeting decided that we should have regular organised walks, particularly given the success of the last and that it would be interesting for some to have a theme such as the local history/archeology or natural history. Laura said she could provide a contact for the latter.
  • As an aside, some of our group may be interested in an event “Presenting the Past”, a walking field event in Haxey Carr looking at settlements. Meeting at 10.00am on Tuesday 23 January. Contact Laura Higgins (laura.higgins@northlincs.gov.uk) if interested
  • We decided that the walks would be on a Saturday, we would avoid holiday weekends when families might be away and that dogs on leads would be welcome. There would be no charge for these walks, we are going as a group of friends, but we would aim to provide tea and biscuits for which we ask a contribution.
  • The next walk will be on Saturday 17 March. Exact timing, route (around 4 miles) and any theme will be published well in advance. This walk will start and finish at Haxey Memorial Hall but we will seek to base some further walks in Westwoodside.
  • We will inform and invite other local walking groups to our organised walks.
  • We discussed, and would welcome, the suggestion of involvement of of other community groups such as the scouts or guides, both as part of a walking group (especially for a themed walk) and to support the care of tracks and paths. This will be taken further when we can speak to the organisations.

Finance

The major costs we foresee are:

  • Fees to the national WaW organisationfor 2018 are £60 per annum. We will ask if the Parish council will cover them this year.
  • Insurance - we are far from certain if this is needed since we do not intend to charge for our walks; we are walking as a group of friends. The committee will research the need and costs.
  • Meeting venue/hall costs
  • Website - there will be no cost this year or next but maybe longer term.

Income may come from:

  • Profits from tea/biscuit sales
  • Community support fund run by the Landscape Partnership (details are being sent by Laura, see above, also see finger post numbering, below)
  • The Coop Community Champions Fund (this year’s closing date is at the end of February.
  • Ads for local businesses on our website (longer term).

Finger posts and overgrown tracks

  • Much has been done in this area and Lincolnshire Council officers regard Haxey Parish as the best kept in the County. There are however some missing or damaged finger posts and there may be overgrown paths. Please inform John Smedley of any you think may need attention (email johnsmedley3@tiscali.co.uk)
  • We will investigate the suggestion that the finger posts be numbered so that walks around the parish can be more accurately described. It may be possible to make this the subject of a grant application.

The newly appointed chairman and secretary will aim to complete the national WaW annual return.

Meeting finished at 8.20

Next committee meeting (but anyone interested is invited to attend) Haxey Memorial Hall, 7.00pm on Wednesday 7th March

Next AGM

ANNUAL GENERAL MEETING

Wednesday 16th January 2019 at 7.00pm in the Haxey Memorial Hall

AGENDA

  Minutes of Previous Annual General Meeting from January 18 

 1.  Election of Officers

Chairman

Vice Chairman

Secretary

Treasurer

Committee Members

2. Chairman’s Report

3. Amendment to the Constitution - to move the AGM from November to January (makes more sense with financial report)

4.  Financial Report

5.  Website - progress and contributions. Possible advertising.

6.  Annual Report to Walkers are Welcome

7.  Application to Lincolnshire Coop to be Community Champion

8.  Future public rights of way improvements.

9.  Programme of Walks for 2019 suggestions are March, June, September and December

10. AOB