Last AGM meeting notes
Haxey Parish “Walkers are Welcome” Group latest meeting agenda and/or meeting notes
Annual General Meeting 16 January at 7.00 pm in Haxey Memorial Hall
Annual General Meeting of Haxey Parish Walkers are Welcome
Wednesday 16 January 2019
1 Attending: John Smedley, John Hinchcliffe, Michelle Peake, Alyson Linnegar, Roger Linsell, Sheena Ballard, Paul Ballard, Peter Smith, Janet Smith, Janet Linsell
2 Minutes for 18 January 2018 were accepted.
Election of officers All current committee members and officers were confirmed
Chair John Smedley
Vice Chair Peter Smith
Secretary Roger Linsell
Treasurer Alyson Linnegar
Committee member Michelle Peake
Committee member Janet Smith
Committee member John Hinchcliffe
Committee member Sheena Ballard
Committee member Paul Ballard
3 Chairman’s report Accepted as full and accurate by the meeting. Copy attached here:Chairman report 2019
4 Amendment to the constitution To allow a financial report for a complete calendar year the point 6(a) The AGM will be held in January (rather than November)
5 Financial report The treasurer presented the financial report which was accepted by the meeting (copy attached). As required by the constitution, (3. Accounts shall be subject to independent financial review at the end of the financial year) the report will be verified by Sheena Ballard. A copy of the Finance report is here:HWaW financial statement for 2018
When complete we will apply to The Landscape partnership to recover the cost of The Greenway information board and expenses for the last two walks and hall meeting charges.
6 Walk risks and insurance (from AOB) but connected to the financial report. We discussed the need for insurance cover. Concern was expressed about our liability. The Chairman and Secretary will make enquiries of the national organisation but we think that insurance cover is likely to be beyond our means. We may have to be explicit before the start of a walk that the conditions of walking are clearly upon each participants own risk.
7 Website Reasonable progress has been made in publishing walks (ten so far) almost all with maps, descriptions and photos of major features and turning points. Some progress has also been made on presenting historical photographs that can be linked to the walks.
We are hoping that we will shortly be able to access more information with help from The Heritage Society, in particular, the secretary, Liz Berry. (As an aside the Heritage Society is holding an Open Day in the Memorial hall on the 13th April where they will hold a display of their archive material.)
It may be possible to take some (paid) advertising from local businesses when we can demonstrate a reasonable hit rate on the site.
It may be useful to exploit a link from The South Axholme medical practise for those who wish to meet others in the community and take light exercise. The PPG will make contact
8 Annual report to the national Walkers are Welcome has been almost completed by the Chairman. We aim to send it before the end of January.
9 Community Champion application to the Co-op will for funding for additional information boards on The Greenway and in Westwoodside. There is already a plinth in position near Low Burnham and North Lincs have several spare plinths in stock so the costs are those of printing the boards and installation.
10 Future public rights of way improvements There are continuing problems with missing and damaged fingerposts which John Smedley is pursuing through the Parish Council. We suspect that the problems are financial. May suggest using simple posts with the yellow and green arrow signs.
11 Programme of walks confirmed as March 16th and then June, September and December. Discussion about a historical or natural history themed walk which we will consider during the year.
The suggestion was made and generally welcomed, that one or two from the committee would seek to introduce themselves before and during a walk, to “new” walkers who may otherwise feel left out.
12 Next committee/ordinary meeting will be on March 6th at 7.00pm in Haxey Memorial Hall.
We expect the agenda to include feedback on insurance, invitation to the Chair of the Heritage Society and arrangements for the walk on March 16th including the introductory remarks required and the introduction of new walkers.
As a reminder, the constitution of the group is here